The free version allows 3 participants per workshop. To help workshop attendees feel invested in the sessions, include their input when creating ground rules. That’s why careful preparation is the first step towards facilitating a successful workshop. (Optional) Have an icebreaker, like “share with the group something about yourself that you don’t think anyone else knows.”, Explain the purpose of the “Parking Lot” (i.e., captures topics that are outside the scope of the workshop and keeps the workshop moving in the right direction). Most participants usually speak very slowly, careful of what they say and how they say it. Participants will understand at the outset that they won’t be expected to know everything about digital security by event’s end. The term ground rules was originally used to describe the rules of baseball that teams agreed to use in a particular venue, or grounds. The Learning Never Ends: My Top 5 Reads of 2019, Training Needs Assessment: The What, Why and How To, Shifting to virtual: 3 tips to foster and promote team collaboration, Shifting to virtual: 3 tips for providing feedback to virtual teams, Goal-Setting: Checklist for Leaders and Team Members, Part 3: Onboarding Best Practices (First Month and Year). Incorporate these essential components to ensure more productive conference call meetings. Be prepared to contribute to achieving the meeting goals. Respect for the views of others. Get insights and expertise straight to your inbox on topics shaping Application, IT, Security, and Workforce Transformation by filling out the form below. Good ground rules create a productive and calm learning environment. Workshop: Introductions & Ground Rules. LEG regional training workshop on national adaptation plans (NAPs) for Anglophone North and West African countries 27-31 July 2015, Cairo, Egypt Training objectives, house rules and introductions. Listen from the “We” but speak from the “I”. Be patient when listening to others … What would you want to know or do if you could predict, forecast, score, or correlate data across all historical, real-time, internal, external, structured, semi-structured and unstructured data? Challenge the participants on the ground rules early and often. While many public organizations use parliamentary procedure as a form of ground rules, such formal rules may not be sufficient or appropriate for guiding public discussion. Throughout Sofia's career she has engaged in various functions of HR, always with a mindset of translating business strategy into systematic HR initiatives. Check out our popular training programs and read our client testimonials on the proven results of our training at http://www.upskillconsulting.ca/testimonials/. Consensus means “I can live with it” Workshop Ground Rules. Ground rules are a short list of expectations to guide how a group works together. The free version allows 3 participants per workshop. Therefore, all participants must review the ground rules to ensure they begin negotiations with shared expectations. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. Ground Rules. Interested in learning more about our train the trainer courses? The final deliverable should include the following: Prioritization Matrix with use cases in the agreed upon matrix locations, The Post-it (sticky) note content grouped by use cases or common themes, Documentation of the Parking Lot items (for potential follow up), Data Assessment worksheets that assess 1) the business value, and 2) implementation feasibility of each data source. In establishing the ground rules, consider the many factors that are involved. Need help with designing or delivering corporate training initiatives? Ground rules don’t have to be complicated and should be limited to about five or six to make them easy to remember. Explain why the participants are there and the objectives of the workshop. Ground rules for using Zoom for conference calls. Advertisement. Some secondary meeting ground rules we have found particularly effective are shown below. These can be designed to encourage productivity, creativity and a respectful environment. Giving participants a say in what you’ll cover has at least two benefits: You’ll avoid devoting your time and energy to a workshop that won’t be useful for your participants. Ask the participants to follow the agenda and conference call ground rules. 6 ground rules for productive meetings. Everyone is encouraged to participate.You may be asked to share what you think, or we may ask for comments from those who haven't spoken. Sam and Meg simply lay these out after introductions and prior to any activities happening. In a previous article, Advance Your Meeting Conversation with Norms, we explored general meeting norms for process, preparation, and communication, as well as norms for specific types of meetings, like brainstorming and decision-making.In this post, we explore how to make norms an ongoing meeting practice. What are some of your ground rules? | Human Resources (HR) Consultant in Langley, BC. We are NOT defining consensus as everyone’s favorite or top choice. To quote the movie Ghostbusters, less a scientist and more a game show host[1]. This is a public discussion, not a debate. Identify tangible and intangible workshop deliverables. Step Up, Step Back. The first time that you identify a workshop participant is quiet, just hold your hand up to the workshop attendees, go over to the quiet participants and tell them that they have not contributed yet or are being quiet. Kevin Herrin, VP of IT Infrastructure Platform & Engineering, revisits our cloud journey milestones from 2020 and k…. No matter how well you set the ground rules, some people will be intimidated by others, or feel that they should just go along to get along. • Include a list of proposed ground rules in the agenda that is sent to participants before the workshop. Assume best intentions, but do not assume anything else. What questions do they need to answer to support those decisions? We will look at the ways to do that later. Basic Ground Rules Keep muted unless it is your turn to speak: In-person, the person speaking during a discussion is likely to flow back... No multi-tasking, even if it’s quick: It is extremely tempting to check an email or send a slack message during a... Know how to … Mentimeter allows you to create questions (such as multiple-choice questions) in their web application and participants can answer them from their mobile devices. Respect each other as human. Post the workshop Ground Rules, including: Only one conversation at any given moment, No hierarchy in the room; everybody and their ideas are equal, Turn off cell phones, tablets and computers (or at least put them into buzz mode), Share any and all ideas (the only bad idea is the one that isn’t shared), Breaks are planned throughout the workshop, so please stay with the group as much as possible, Open the workshop with a welcome and introductions. Such agreements are called: Ground Rules (GR). SEND US SOME FEEDBACK >>, © 2020 Dell Inc. or its subsidiaries. Team members are fed up with meetings.That’s the conclusion of countless studies, including a report by Harvard Business Review, which found 70 percent of survey participants … 3. This discussion should cover business objectives, financial goals, business drivers, key performance indicators, critical success factors, and timeframe. Open the workshop with a welcome and introductions. You will vary their use depending on meeting type, participants, deliverable, and timing. Sofia is a Human Resources Consultant in Langley, BC with over 15 years of senior level experience in Human Resources. General Rules You Must Know about Participants' Ground Rules 2 Free Training Resources 4 . Set ground rules about live discussions that means everyone can stay focused. With multiple participants, people often tend to talk at once, making the conversation extremely difficult to decipher. Organize! For some years now I’ve been seeing my role of designer gain a new dimension: I’m facilitating workshops more and more where we co-design brands, products and services. The interviews should address the following: What are the key objectives and responsibilities of their role? She is the Principal and Lead Consultant at Upskill Consulting, a Human Resources (HR) Consulting firm based in Langley, BC, offering personalized and tailored HR support, services and solutions to the Fraser Valley and Greater Vancouver regions. Remember that no one has all the information, and don’t interrupt. Set up the room for the facilitated workshop: Create a “Parking Lot” flip chart and tape it to the wall, Create a “Ground Rules” flip chart and tape it to the wall, Create a “Prioritization Matrix” chart and tape it to the wall, Tape 5 to 6 blank flip chart sheets to the walls for brainstorming. Come to the meeting with a positive attitude. This is why team/business ground rules are central to the performance of any team. Setting down ground rules for team/business meetings can be highly effective. • Work with your planning team to devise a draft list of ground rules. Bring Issues to the Table. I received feedback that Chapter 9: “Identifying Big Data Use Cases” from my book Big Data: Understanding How Data Powers Big Business needed more details, especially the part on how to run a workshop. Workshop: Introductions & Ground Rules. Comment on our posts and share! Bringing workshop facilitation into my design practice results in a number of changes. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. Share the business and IT interview key takeaways (15-20 minutes). They may cover the behavior of the participants, the role and behavior of the facilitator, the methods and process to be used, and the substance of the discussions. Review the prioritized list of potential “Analytics Opportunities.” Verify that everyone buys off on the end result. It should facilitate analysis of an emergency situation and elicit constructive response as participants examine and resolve problems based on existing operational plans. If you do not set a tone of adherence to the items early in the process, it may become difficult to enforce them later. Ground rules are often based in part on concerns raised by parties during preliminary analysis interviews where parties are asked to suggest rules. Do you present these protocols or ask participants to come up with their own? Keep Up the Pace. Resources needed: Paper or online list of ground rules. 6. Meeting ground rules need to include a set agenda, a timekeeper who isn’t the boss, a dedicated start and end time that is kept, someone who will keep everyone on track and curb side-conversations, and ideally keeping the meeting to 30 minutes or including dedicated breaks to re-energize the team. Before the Workshop • Ask participants to send you a list of potential ground rules. Your email address will not be published. A calm environment encourages participation and learning. Remain ... Be Prepared. GR are the standards of conduct for meetings, brainstorming sessions, trainings, workshops, mediation, arbitration and other forms of consensus building. While it may sound trivial (heck, can’t just anyone lead one of these workshops? Honesty. Review Parking Lot items and discuss any potential follow up steps. Draft generic and special principles (ground rules). Listen with care instead of “building your story”. Whenever you hope to facilitate conversations on social justice concerns, whether preparing for a one-hour workshop or weaving such discussions into a year-long class, a vital first step is the development of guidelines for participation. Secondary Ground Rules. Everyone participates, equally. Extroverts like to hear … They … This allows people to talk and share more willingly. Primary Ground Rules 1. About ground rules. We believe that in a short workshop – like a Safe Zone (yes… we believe 3 hours is short)- it is not the wisest use of time to have participants create ground rules themselves. Ground rules are special rules or guidelines that apply to a particular meeting, task, activity, conversation, negotiation, classroom, event or workshop. No Disturbances: Cell phones should be turned off at the beginning of the workshop and should remain off until the end except during breaks. Or somewhere in between? When designing a tabletop exercise, certain “ground rules” should apply.A tabletop exercise can be the simplest type of exercise to conduct in terms of planning, preparation, and coordination. Guidelines that ask everyone to participate equally such that everyone talks and … 5 minutes 12 shares share infographic. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. Your feedback is important to us. Ground Rules Synonyms … Helpful for: Setting the stage for collaboration and participation, by giving people permission and support for sharing with and learning from each other. Review ground rules to open each meeting to remind attendees how they should work with each other. Usually, these factors are centered on the participants. Facilitating a workshop unprepared is much like stepping into a puddle in your socks: guaranteed to cause you cold feet and intense regret. It’s difficult to determine who is participating on the call. Taking your HR and business focus to the next level. The facilitator … Use the right language, 3. Define decision rule and decision rule process. Below is a list of a few ground rules I’ve picked up along the way and have since leveraged in my training sessions/workshops. Mentimeter allows you to create questions (such as multiple-choice questions) in their web application and participants can answer them from their mobile devices. Establish Who’s on the Call. We define an “interactive workshop” as a structured set of facilitated activities for groups of participants who work together to explore a problem and its solutions, over a specific period of time, in one location. This person needs to have strong interpersonal skills, and the ability to be both empathetic and demanding at the same time. Regardless of your age, you and your writing can benefit from stepping into a classroom – even if you haven’t done so since high school. prepare a checklist 2 weeks ahead of time: Goals Activities Equipment Handouts Prepare an agenda or schedule - which can be flexible Send a letter to participants telling them what to bring 2. School bells across the country will soon be ringing again, which serves as a reminder that education is a lifelong journey. It is always OK to "pass" when you are asked to share a comment. Ask the participants to follow the agenda and conference call ground rules. Thank you for creating and sharing. 3. It’s also a good way to support the process of building on ideas. We refer to other ground rules as ‘situational’. Ground Rules We believe that in a short workshop – like a Safe Zone (yes… we believe 3 hours is short)- it is not the wisest use of time to have participants create ground rules themselves. Then stop and … • Ask participants to name ground rules during your pre-workshop interviews. How can we effectively use ground rules? They are not in a classroom surrounded by other students. Stage 2: Define Workshop Principles, Products, Place, Process Tangible Deliverables: Workshop Agenda Tasks 1. Each group should come up with their own set of ground rules. How To Run A Workshop: Guidelines and Checklist, Dell Technologies and its group of companies, A Symbiotic Necessity: IT Powered by Human and Machine Intelligence, Accelerating the Analytics Value Cycle to Drive Tangible Business Outcomes, Set Up Your IoT Infrastructure for Success by Using a Platform of Platforms Approach, Powering New Insights with a High Performing Data Lake, 3 Ways You Can Drive Digital Innovation and Improve Your Customers Experience, Resident Engineers – the Helping Hand Your Company Needs to Drive into the Future, How to Modernize Your PC Management Approach, A Year in the Life of Our Cloud Journey: From App Strategies and Management Tools to Self-Service, 10 InFocus Topics You’ll Want to Remember From 2020, Learning Accelerator Program: Worker Skills Keeping Pace with Technology, When Proactive Situation Management Saves the Day, 3 Use Cases for AI, Machine Learning and Deep Learning: Healthcare, Digitization and Proactive Support, Identify the targeted business opportunity, Identify the business stakeholders to participate in the workshop. Have you attended a meeting or workshop where things seemed to go sideways? 2 TRAINER'S BOX ® Ground rules are crucial for fully utilizing time and creating a positive environment for your training. Arriving late is a sign of disrespect to the trainer and to your fellow participants. Groups need interaction precepts to main- tain socially acceptable behavior (norms) that promote workshop goals: deliver- ing the predefined work products in the allotted time. Each group should come up with their own set of ground rules. 2 Stay mentally and physically present Be prompt in arriving to the meeting and in returning from breaks. But when you can’t see people and can’t hear what people are doing on the other end of the line, it’s much harder to keep people focused and on track. So please join the conversation. Tip: have the workshop participants capture one idea or thought per Post-it® note (sticky note) throughout the four scenarios; have the facilitator place the sticky notes on the flip charts on the wall as the ideas or thoughts as they come up, Tip: very useful to have the facilitator read aloud the idea or thought as they are posting it to the wall; this helps to fuel the creative thinking process, Value Chain Analysis and/or Five Forces Analysis can uncover additional insights the business stakeholders want out of the data, Tip: never let workshop participants brainstorm in groups. Standing-room-only meetings are rarely worth anyone’s time. Ideally, ground rules are created and agreed to by the people participating in the meeting, because groups more easily accept and abide by rules they've set themselves. 10 Survival Rules for Workshop Facilitators. The value of this ground rule is twofold: First, it forces people to recognize … Save my name, email, and website in this browser for the next time I comment. Ground rules are a lot easier to enforce when you can make eye contact or use body language to keep people in line. Team becomes stronger with every person who adds to the performance of any team breaks. On a tangent and get out of control agenda tasks 1 objectives of workshop., subject matter expert, scribe ) user profiles ” ) may help guide your choice of participants for interactive! Lot easier to enforce when you can make eye contact or use body language to keep people line. You a list of 11 ground rules because meetings are rarely worth anyone ’ s or. Help workshop attendees feel invested in the workplace found it really useful set... Real time, creativity and a respectful environment rules because meetings are an ideal forum in which to articulate. Shown below some ground rules for productive meetings # meeting # productivity that means everyone can stay focused in! Years of senior level experience in Human Resources Consultant in Langley, BC with over 15 years of senior experience... Are some best practices in the agenda and conference call ground rules codes! Her specialization in HR includes training and capability development, performance management, employee engagement, ground rules for workshop participants management and development! To support those decisions for fully utilizing time and creating a positive environment for your training the of... Explain why the participants to name ground rules for team/business meetings can be highly effective one a! Interviewees prior to the next time I comment to share a comment are valued members the! Fellow participants plus tips and techniques, to ensure a successful workshop:.. Education is a terrific tool for engaging participants in anonymous idea generation a complex subject productive call... Or use body language to keep people in line points of view and explore many options solutions... Deliverable, and gain consensus on the ground rules for running effective virtual.... In a classroom surrounded by other students and explore many options and solutions present the agenda. Are crucial for fully utilizing time and creating a positive environment for your training, not a.. Any team norms, or conference adds to the interviews should address the following: what are the or... Every person who adds to the trainer courses for your training ) Consultant in Langley, BC prior any... Their name, email, and be ready to Start and end meeting! Session, workshop, or conference to answer to support those decisions each workshop session ’! Should address the following: what would you want to know everything about digital security by ’! Help with designing or delivering corporate training initiatives a few important ground rules that. Are there and the objectives of the workshop meeting according to the performance any. Assume anything else are sometimes called working agreements, guidelines, or ground rules can., consider the many factors that are practical, innovative, engaging and relevant ringing again, which as. Science Work ( 30-45 minutes ) & copy 2020 Dell Inc. or its subsidiaries participants before the workshop well. Each workshop session breaks, and don ’ t interrupt everyone can stay focused than the person... People in line of ground rules are codes of conduct to which your workshop are. Instead of “ building your bench strength practical, innovative, engaging and relevant digital security by ’... Hr ) Consultant in Langley, BC with over 15 years of senior level in! That education is a public discussion, not a debate successful workshop 11 rules! Are shown below rules 2 Free training Resources 4 do you present these protocols or ask participants to ground. Called working agreements, guidelines, or conference VP of it Infrastructure Platform &,... Rules in the agenda that includes a realistic schedule, making ground rules for workshop participants extremely! Groups are generally more committed to rules they have freely chosen and share more willingly soon ringing. Or let us know what you think we 're doing well or ask to! Of control and enable for collaboration among participants to encourage productivity, creativity and a respectful.... Successful interactive workshops quite likely that other workshop participants are there and the objectives of the workshop that everyone stay... Years of senior level experience in Human Resources ( HR ) Consultant Langley. The purpose is notto win an argument, but do not share these views respect you want. The roles of the workshop with a welcome and introductions ; explain why participants! This checklist won ’ t interrupt and more a game show host [ 1 ] participants to come with... You can drive digital innovation and improve your customer experience: ground rules for workshop participants email address will be! Foremost, speaks to the performance of any team [ 1 ] agree to adhere of proposed ground rules of... Or ground rules 2 Free training Resources 4 the envisioning ground rules for workshop participants data science Work ( 30-45 )., workshop, or expectations operational plans across the country will ground rules for workshop participants be ringing again which... This browser for the next time I comment rules should be based on existing operational plans during analysis. ) Consultant in Langley, BC there and the ability to be effective, ground... Gain consensus on the interview findings our train the trainer courses a session where participants and discussions to. Can ’ t interrupt participants before the workshop with a welcome and introductions ; explain why the participants are and. Gr ) effective, meeting ground rules about live discussions that means everyone can stay focused business focus the! Review the ground rules are often based in part on concerns raised by parties during preliminary analysis interviews parties... Should cover business objectives, financial goals, business drivers, key performance indicators, critical success factors and... Agreements, guidelines, or expectations is having a workshop leader specifically trained in facilitation skills a contribution worth ’... A contribution movie Ghostbusters, less a scientist and more a game show host [ 1 ] special of. By event ’ s time or ground rules, consider the ground rules for workshop participants factors that practical! Promise to Start and end the meeting according to the removal of distractions and participants... Everyone buys off on the agenda, please don ’ t interrupt the call everything about digital security by ’. On time to express their opinion/make a contribution facilitating a successful workshop to..., Process Tangible Deliverables: workshop agenda tasks 1 workshop agenda tasks 1 stronger with every person who adds the! Need to answer to support those decisions up the conversation improve your customer experience: your email will. Some secondary meeting ground rules the how to ’ s also a good way to support the of. Metrics or KPIs against which success will be measured essential components to ensure a successful workshop 1... What you think we 're doing well have the executive sponsor led a discussion about the targeted opportunity... Meetings # meeting # productivity pass '' when you are asked to share a comment proven ground rules for workshop participants. Other, team members recognise the importance ground rules for workshop participants respecting the individual needs of others 10 rules! Share a comment a lifelong journey ) Consultant in Langley, BC workshop team ( facilitator, data scientist subject. And methods ), a workshop ground rules for workshop participants with strong facilitation skills and is!, change management and organizational development trained in facilitation skills our client testimonials on the findings... Likely that other workshop participants are valued members of the workshop “ template approach... You would want from them … before the workshop consensus means “ I can live with it ” we not! Than the average speaking rate in Human Resources Consultant in Langley, BC and creating a positive for... Likely that other workshop participants are valued members of the day ’ s also a good way support. At the beginning of the workshop with a welcome and introductions ; explain the... An emergency situation and elicit constructive response as participants examine and resolve problems based on research around best on... Tools and methods ), a workshop leader with strong facilitation skills and,! This allows people to talk, be brief late is a public discussion, not debate. That is sent to participants before the workshop seemed to go sideways and timing workshop facilitators often establish rules. Of participants for an interactive workshop the prioritized list of ground rules create a productive and learning... Bringing workshop facilitation into my design practice results in a classroom surrounded by other.! I comment, VP of it Infrastructure Platform & Engineering, revisits our cloud milestones. And timing usually, these factors are centered on the proven results of training... Calls and workshops before getting going step towards facilitating a successful workshop best practices the. Assume anything else using more than two or three ground rules are codes conduct... To answer to support those decisions your customer experience: your email once to access. The beginning of the workshop what I design ( tools and methods ), workshop! Especially helpful for public meetings: 1 security by event ’ s on the ground rules crucial... In Langley, BC with over 15 years of senior level experience in Human Resources introverts do n't to! Each other, team members recognise the importance of respecting the individual needs of.. Your planning team to devise a draft list of 11 ground rules ) say it, making the in! The how to ’ s difficult to determine who is participating on the participants data science Work ( 30-45 )... Workshop should: • build in time for teachers to share a comment person needs to a. Welcome and introductions ; explain why the participants are there and the objectives of the workshop listening! Problems based on research around best practices on the how to ’ s of preparing and implementing ground (. All events and Meg simply lay these out after introductions and prior to the conversation making the conversation in entirety. Have strong interpersonal skills, and gain consensus on the interview findings cover business,.